Q2 2026 — Income
Every invoice dated April–June with its final status, dates, and attached invoice document.
Accountant handoff · Quarterly
A quarterly bookkeeping prep checklist you can actually finish
If your bookkeeper reviews your books every quarter, the worst time to discover a missing receipt or a blank invoice status is during that review. A short checklist run on the last day of each quarter — Q1 (Jan–Mar), Q2 (Apr–Jun), Q3 (Jul–Sep), Q4 (Oct–Dec) — catches the gaps while you still remember the transactions. Cash Workspace gives you one place to record invoices, categorize expenses, attach receipts, and assemble each quarter's folder before you hand it over.
The problem
Why quarterly reviews stall
Three months of activity is enough that details fade, and a quarterly cadence means small gaps compound before anyone notices.
- An invoice from month one is still marked 'sent' even though it was paid in month two.
- A handful of card charges have no receipt attached and no one remembers the vendor.
- Expenses are recorded but left uncategorized, so the quarter can't be summarized cleanly.
- Bank and card statements for one of the three months were never downloaded or filed.
- The quarter's records are scattered across months instead of grouped in one folder.
The workflow
Close the quarter in five passes
Work through each pass in order so nothing carries forward unreviewed into the next quarter.
- 1
Confirm invoice statuses
Go through every invoice dated in the quarter and set a final status — paid, partially paid, overdue, or written off — so the income picture is accurate.
- 2
Categorize each expense
Open every expense from the three months and assign a category, vendor, date, and amount so nothing sits as 'uncategorized'.
- 3
Attach the missing receipts
For each expense without a receipt, attach the photo or PDF, or note why it's unavailable so the gap is documented.
- 4
File the statements
Download each month's bank and card statements and file them in the quarter folder alongside the records they back up.
- 5
Assemble the quarter folder
Group income records, categorized expenses, attached receipts, and statements into one fiscal-quarter folder ready to export for review.
Record structure
What to confirm for each record this quarter
These are the fields your bookkeeper checks first, so confirming them yourself shortens the review.
- Invoice status
- Every invoice in the quarter set to its real final state, not left on the status it shipped with.
- Expense category
- A product-defined category on each expense so the quarter can be grouped and summarized.
- Vendor
- Who the expense was paid to, recorded consistently so the same vendor reads the same way each month.
- Transaction date
- The date each invoice or expense actually occurred, so it lands in the correct month and quarter.
- Amount
- The recorded total and currency, matching the receipt or invoice document.
- Attached receipt
- A receipt or document attached to each expense record so backup and entry live together.
- Statement on file
- Each month's bank and card statement filed in the quarter folder for cross-checking.
Example setup
An example quarter folder
One way to lay out a single quarter inside your workspace before review.
Q2 2026 — Expenses
Categorized expense records for the three months, each with vendor, amount, and attached receipt.
Q2 2026 — Statements
April, May, and June bank and card statements filed together.
Q2 2026 — Review notes
A short note listing anything still unresolved, like a missing receipt or a disputed charge.
Common mistakes
Mistakes to avoid
- Leaving invoices on their shipping status so paid and unpaid blur together at review.
- Recording expenses but skipping the category, which makes the quarter impossible to summarize.
- Putting off receipts until year-end, when vendors and reasons are forgotten.
- Filing only two of the three months' statements and assuming the third is somewhere.
- Reviewing the quarter inside the months it spans instead of assembling one folder.
How it helps
How Cash Workspace helps
Statuses you can audit
Mark each invoice paid, partially paid, overdue, or written off and update it as the quarter progresses.
Categorized expenses with receipts
Record each expense by category, date, vendor, and amount, and attach its receipt to the same record.
One quarter folder
Group the quarter's income, expenses, receipts, and statements into a single fiscal-quarter folder you can export for review.
Related
Related handoff workflows
Monthly close checklist
Close each month so the quarter assembles itself.
Quarterly tax-prep folder
Organize each quarter's records for tax prep too.
Export-readiness checklist
Confirm the quarter folder is ready to hand over.
Monthly bookkeeping checklist
Keep month-to-month records clean between quarters.
All finance workflows
Browse the full Cash Workspace workflow library.
FAQ
Quarterly prep FAQ
- How long should a quarter close take?
- If you close each month as you go, the quarter pass is mostly confirmation and takes far less time. The checklist exists to catch the few items that slipped between months.
- Do I need to do this if my bookkeeper handles everything?
- Even when your bookkeeper does the work, confirming statuses, categories, and receipts yourself first means fewer back-and-forth questions and a faster review.
- Can Cash Workspace pull my transactions in automatically?
- No. You record invoices and expenses yourself and attach receipts; Cash Workspace keeps them organized by quarter so review is straightforward.
Organizing help — not tax, accounting, or legal guidance
Cash Workspace is a free workspace for organizing invoices, expenses, receipts, clients, and documents. This page is organizing guidance only — not tax, accounting, legal, or bookkeeping guidance. Cash Workspace does not connect to your bank, does not scan or read your receipts for you, and does not move or collect payments. Whether an expense is deductible depends on your situation, so confirm it with a qualified accountant or tax professional.
Close the quarter before review, not during it
Start a free workspace and run one short checklist each quarter so your bookkeeper opens a folder that's already complete.