Does Cash Workspace track my miles automatically?

No. This is a manual log — you enter the date, route, miles, and purpose for each trip yourself. There is no GPS tracking or automatic mileage capture.

What mileage rate should I use?

Cash Workspace does not apply a mileage rate or calculate a deduction. It keeps your trip records organized; how miles are valued for tax is a question for a qualified tax professional.

How do I see driving for one job?

Tag each trip to its job. You can then pull every trip for that job from one view, which keeps per-job driving clear.

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Contractor finance · Mileage & trips

A manual mileage and trip log, kept by job

A field worker's day is a string of drives — shop to the first site, site to the supply house, supply house to the second site, second site home. A mileage log only works if it's kept consistently while the trips are fresh. This is a manual workflow: you record each trip yourself as a record tagged to its job. Cash Workspace gives you one place to log date, route, miles, and purpose for every trip.

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The problem

Why mileage logs fall apart

Mileage gets reconstructed from memory weeks later, which is slow and full of gaps. Trips never get tied to the job they were for, so per-job driving is invisible.

By the time you sit down to log miles, half the week's trips are forgotten.
A supply-house run for one job gets mixed with general driving.
Odometer start and end are guessed, so the miles aren't dependable.
Personal trips and job trips blur together in one notebook.
There's no per-job view of how much driving a job actually took.

The workflow

Log each trip while it's fresh

Record every business trip the day you take it, tag it to its job, and keep the format identical so the log stays usable.

1
Log the trip same-day
Record the date, start and end location, and miles for each business trip while you still remember it.
2
Note the purpose
Write a short purpose — 'supply pickup for Elm St', 'site visit', 'inspection' — so each trip is justified.
3
Tag it to a job
Tag the trip to the job you drove for so per-job mileage is easy to pull.
4
Keep one format
Use the same fields every trip so the log reads consistently end to end.
5
Review weekly
Once a week, fill any gaps before the details fade.

Record structure

What to record for each trip

A small, fixed set of fields keeps a manual mileage log dependable and per-job.

Date: The day of the trip, so the log stays in order.
Start location: Where the trip began — shop, home, or a job site.
End location: Where the trip ended — a site, the supply house, or back to base.
Miles: The trip distance, ideally from odometer start and end you note yourself.
Purpose: Why you drove — supply pickup, site visit, inspection, dump run.
Job tag: The job the trip was for, so per-job driving is visible.
Vehicle: Which truck or vehicle, if you run more than one.

Example setup

An example mileage log setup

One way to keep trips organized by job inside your workspace.

2026 trip log

Every business trip in date order with start, end, miles, and purpose.

Trips by job

Trips tagged to each job so per-job driving can be pulled for review.

Supply-run trips

Drives to and from supply houses, each tied to the job they were for.

Common mistakes

Mistakes to avoid

Reconstructing a whole month of miles from memory instead of logging same-day.
Leaving the purpose blank, so a trip can't be tied to business later.
Failing to tag trips to a job, so per-job driving is impossible to see.
Mixing personal trips into the business log with no way to tell them apart.
Guessing miles instead of noting odometer start and end.

How it helps

How Cash Workspace helps

One place for the log

Record each trip as a structured entry with date, route, miles, and purpose in one consistent list.

Per-job trip tags

Tag each trip to the job you drove for so you can pull all driving for a single job.

A log you control

You enter every trip yourself and keep the records — a manual log you maintain, organized and findable.

Fuel expense records

Record fuel alongside the trips it paid for.

Vehicle expense records

Keep vehicle costs organized with your mileage log.

Per-job expense report

Pull a job's costs and driving together.

Accountant handoff checklist

Hand a clean mileage log to your accountant.

All finance workflows

Browse the full Cash Workspace workflow library.

FAQ

Mileage and trip log FAQ

Does Cash Workspace track my miles automatically?: No. This is a manual log — you enter the date, route, miles, and purpose for each trip yourself. There is no GPS tracking or automatic mileage capture.
What mileage rate should I use?: Cash Workspace does not apply a mileage rate or calculate a deduction. It keeps your trip records organized; how miles are valued for tax is a question for a qualified tax professional.
How do I see driving for one job?: Tag each trip to its job. You can then pull every trip for that job from one view, which keeps per-job driving clear.

Organizing help — not tax, accounting, or legal guidance

Cash Workspace is a free workspace for organizing invoices, expenses, receipts, clients, and documents. This page is organizing guidance only — not tax, accounting, legal, or bookkeeping guidance. Cash Workspace does not connect to your bank, does not scan or read your receipts for you, and does not move or collect payments. Whether an expense is deductible depends on your situation, so confirm it with a qualified accountant or tax professional.

Keep a clean mileage log by job

Start a free workspace and record each trip with its route, miles, and purpose, tagged to a job, so your manual mileage log stays consistent all year.