Can I sign documents in Cash Workspace?

No. Cash Workspace does not offer e-signature. It stores and organizes documents so you can find the right version quickly; signing happens wherever you already handle it.

Does it review my contracts?

No. Cash Workspace does not review contracts or provide legal advice. It keeps your agreements filed and easy to find so the right version is always at hand.

How should I name my documents?

Name each document with its date and a short description so the current version is obvious at a glance and older versions can be archived rather than deleted.

How do I keep document versions straight?

Put the date in the file name and archive superseded versions into a clearly-labelled “previous” folder, so the live version is never in doubt.

business document organization

Business document organization for landscape architects

Contracts, agreements, statements, and receipts live in different apps and inboxes, so finding the right version of the right document takes far too long. For landscape architects, documents like Professional services proposals and contracts, Scope-of-work and fee schedules, and Site surveys and base-map files end up spread across apps and inboxes. Cash Workspace gives you one place to record each item, attach its file, and keep it where you can find it. It is free.

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The problem

Why landscape architects lose track

Contracts, agreements, statements, and receipts live in different apps and inboxes, so finding the right version of the right document takes far too long.

Booking reimbursable costs like plotting and permit fees to overhead, so they never get billed back to the client
Entering expenses without tagging the project, which hides whether each project actually made money
Piling subconsultant invoices from several projects together so none can be matched to its job

The workflow

How landscape architects keep it organized

A simple, repeatable way to document organization records without special software.

1
Decide the folders your documents fall into
Set up a small, stable set of folders that match the documents landscape architects actually keeps — Professional services proposals and contracts, Scope-of-work and fee schedules, and Site surveys and base-map files.
2
File each document where it belongs
Put every document into one folder with a clear name, so there is one obvious home for each thing rather than five maybes.
3
Keep versions and dates straight
Name documents with a date so the current version is obvious and superseded ones can be archived, not deleted.
4
Review the structure each quarter
Every few months, clear the inbox of stragglers and confirm the folders still match how the business works.

Record structure

What each record holds

The fields that make a document organization record complete and findable.

Document type: Contract, statement, agreement, receipt, or record — the top-level sort.
Counterparty: The client, vendor, or institution the document relates to.
Date: The document's date, used in the name so the current version is obvious.
Folder: The single folder that document lives in.
Note: Anything you will want to remember when you find it again.
Project: The named project a cost or invoice belongs to.
Project phase: Concept, design development, construction documents, or construction administration.
Reimbursable expense: Whether the cost is billed back to the client rather than absorbed as overhead.
Subconsultant: The civil, arborist, or survey consultant an invoice comes from.

Example setup

An example structure

One way landscape architects can lay this out in Cash Workspace.

Contracts & agreements

Professional services proposals and contracts and Scope-of-work and fee schedules, named with dates.

Statements & records

Bank/card statements and supporting records, filed by period.

By counterparty

A subfolder per client or vendor where the volume warrants it.

Common mistakes

Common mistakes to avoid

Booking reimbursable costs like plotting and permit fees to overhead, so they never get billed back to the client
Entering expenses without tagging the project, which hides whether each project actually made money
Piling subconsultant invoices from several projects together so none can be matched to its job
Recording a progress payment without noting which phase or percentage it covers
Keeping permit fees paid on a client's behalf mixed in with the firm's own costs
Keeping five half-versions of the same document with no clear current one.

How it helps

How Cash Workspace helps

Record it, don’t re-key it

Enter each item once — date, vendor, amount, category — and attach the file to that record. No bank sync, no receipt-reading; the record is deliberate and yours.

One consistent structure

The same categories and folders every month, so landscape architects always know where a record goes and where to find it later.

Find the right version fast

Documents filed by type and dated in the name, so the current version is obvious and nothing is lost to an inbox.

Invoice & payment tracker

The invoice tracking guide for landscape architects.

Accountant handoff folder

The accountant handoff guide for landscape architects.

Business document organizer

A related organization guide.