Booking — invoices
Every invoice raised for that booking.
project & client finance records
Client and project finance records for spray tan artists
When income and costs for a client or project are spread across tools, it is impossible to see what a job actually involved without hunting through everything. For spray tan artists, the fix is a consistent place to keep the records rather than a smarter tool. Cash Workspace gives you one place to record each item, attach its file, and keep it where you can find it. It is free.
The problem
Why spray tan artists lose track
When income and costs for a client or project are spread across tools, it is impossible to see what a job actually involved without hunting through everything.
- Not separating mobile travel and event costs from home-booth spending, so on-location jobs look cheaper than they are.
- Logging a bulk solution order as one line without noting it covers many sessions.
- Losing equipment receipts needed for warranty on the spray machine.
The workflow
How spray tan artists keep it organized
A simple, repeatable way to project records records without special software.
- 1
Give each client or project its own folder
Create one place per client or project so everything about bookings lives together instead of being scattered.
- 2
File its invoices and its costs side by side
Keep the project's invoices and the expenses it ran up in the same folder, so income records and cost records sit next to each other for you to review.
- 3
Attach the agreement and key documents
Keep the client agreement, scope, and any change notes with the finance records so the full picture is in one place.
- 4
Close the folder at project end
When the work wraps, confirm the records are complete and archive the folder so it stays a clean reference.
Record structure
What each record holds
The fields that make a project records record complete and findable.
- Client / project
- The organizing tag everything is filed under.
- Record type
- Invoice, expense, or document — what the entry is.
- Amount
- The figure on the record.
- Date
- When it happened, for ordering within the project.
- Attachment
- The invoice, receipt, or agreement kept with the record.
- Location (mobile vs booth)
- Whether the cost is tied to an on-location job or the home booth, so travel and booth costs stay separate.
- Product use
- Whether solution and products are used on clients or sold as take-home retail.
- Event / booking
- The wedding, competition, or group booking a mobile cost belongs to.
Example setup
An example structure
One way spray tan artists can lay this out in Cash Workspace.
Booking — expenses
The costs that job ran up — Spray tan solution, Prep & finishing products, and Spray equipment & parts — with receipts.
Booking — documents
The agreement, scope, and any change notes kept alongside the finance records.
Common mistakes
Common mistakes to avoid
- Not separating mobile travel and event costs from home-booth spending, so on-location jobs look cheaper than they are.
- Logging a bulk solution order as one line without noting it covers many sessions.
- Losing equipment receipts needed for warranty on the spray machine.
- Mixing backbar solution with retail take-home stock in one category.
- Filing a one-time tent or gun purchase with recurring supplies instead of as equipment.
- Mixing one client’s costs into another’s folder.
How it helps
How Cash Workspace helps
Record it, don’t re-key it
Enter each item once — date, vendor, amount, category — and attach the file to that record. No bank sync, no receipt-reading; the record is deliberate and yours.
One consistent structure
The same categories and folders every month, so spray tan artists always know where a record goes and where to find it later.
Income and cost side by side
A project’s invoices and expenses in one folder for you to review. “Project” is an organizing tag, not a computed profit figure.
Related
Related guides
Expense & receipt organizer
The expense and receipt guide for spray tan artists.
Invoice & payment tracker
The invoice tracking guide for spray tan artists.
Client project finance tracker
A related organization guide.
Project expense tracker
A related organization guide.
Finance organization library
Browse organization guides across every workflow.
FAQ
Questions people ask
- Does it calculate project profit?
- No. Cash Workspace does not calculate profit, margin, or ROI. It keeps a project’s income and cost records side by side for you to review and draw your own conclusions.
- How does project tagging work?
- Each record is tagged with its client or project so everything about one job files together. The tag is an organizing convention, not a computed figure.
- How do I keep each client’s records separate?
- Give each client or project its own folder so invoices, expenses, and documents for that job stay together and never mix with another client’s records.
- What should I do when a project closes?
- Confirm the folder holds every invoice, expense, and document for the job, add any closing note, and archive it so it stays a clean reference you can return to.
Records side by side, not a calculator
Cash Workspace keeps a client or project’s income records and cost records side by side for you to review. It does not calculate profit, margin, or ROI, and “project” is an organizing tag rather than a computed figure. You see the records; the judgement stays with you.
Organize your project records records
Cash Workspace is a free place for spray tan artists to keep records and their files organized. Start a workspace and set it up your way.