FY2026 — Months
A note ticking each month Jan–Dec as closed and reviewed.
Accountant handoff · Year-end checklist
The fiscal year-end document checklist to run before handoff
Right before you hand a fiscal year to your accountant is the moment to verify it's actually complete — every month closed, no invoice left in limbo, no expense missing its receipt. A document checklist turns 'I think it's done' into a series of ticks you can stand behind. Cash Workspace gives you one place to confirm statuses, attachments, and filed statements, and to mark the year-end folder export-ready.
The problem
Why year-end handoffs come back with questions
An incomplete year looks finished until the accountant opens it, then generates a list of follow-up questions that delay everything.
- One month was never closed, so its records were never reviewed.
- A few invoices are still 'sent' with no resolution, leaving income unclear.
- Several expenses have no receipt attached and no note explaining why.
- A month's bank or card statement is missing from the folder.
- The folder is 'mostly there' but was never confirmed export-ready.
The workflow
Tick the year off, item by item
Run the checklist top to bottom and resolve each unchecked item before the year goes out.
- 1
Confirm every month is closed
Go month by month and verify each one was reviewed and nothing is still in progress.
- 2
Set final invoice statuses
Make sure no invoice is left on a working status — each one is paid, partially paid, overdue, or written off.
- 3
Check receipt attachments
Confirm every expense has a receipt attached, or a note where one genuinely isn't available.
- 4
Verify filed statements
Confirm all twelve months of bank and card statements are in the Statements branch.
- 5
Mark the folder export-ready
Once every item is ticked, note the year-end folder as export-ready and export it for the accountant.
Record structure
The year-end checklist items
Each item is a yes/no you can confirm, so the year is either done or you know exactly what's left.
- Months closed
- Every month from the fiscal year reviewed and confirmed complete.
- Invoice statuses final
- No invoice left on a working status; each set to its real end state.
- Receipts attached
- A receipt on every expense, or a documented reason it's missing.
- Expense categories set
- Each expense assigned a product-defined category so lines can be totaled.
- Statements filed
- All bank and card statements for the year present in the folder.
- Contracts filed
- Client and contractor agreements that apply to the year are in place.
- Folder export-ready
- The whole year confirmed complete and marked ready to export.
Example setup
An example checklist pass
How the final pass over an FY2026 folder might be grouped in your workspace.
FY2026 — Open items
A short list of anything still unchecked: a missing receipt, an unresolved invoice.
FY2026 — Statements check
Confirmation that all twelve statements are filed.
FY2026 — Ready to export
A final note marking the year complete once every item is ticked.
Common mistakes
Mistakes to avoid
- Calling the year done without confirming each month was actually closed.
- Leaving an invoice on a working status because its outcome is uncertain — record the real state instead.
- Skipping the receipt check and hoping nothing's missing.
- Exporting before confirming all twelve statements are filed.
- Sending the folder without a final ready-to-export confirmation.
How it helps
How Cash Workspace helps
Confirmable statuses
Set and review each invoice's final status so none is left in limbo at year-end.
Receipt attachment checks
See which expenses have a receipt attached and which still need one or a note.
An export-ready folder
Confirm every item, mark the year-end folder complete, and export it as one package.
Related
Related year-end workflows
Export-readiness checklist
Final confirm before the folder leaves your hands.
Year-end folder structure
The tree this checklist confirms is complete.
Missing-receipt review
Resolve receipt gaps before you tick the box.
Year-end accountant handoff
Hand the confirmed year over cleanly.
All finance workflows
Browse the full Cash Workspace workflow library.
FAQ
Year-end checklist FAQ
- What if a receipt is genuinely lost?
- Attach what you have and add a note explaining the gap, so the missing item is documented rather than silently absent when the accountant reviews.
- An invoice still isn't resolved — what status?
- Record its real current state, such as overdue or written off, rather than leaving it on a working status. The point is that no invoice is ambiguous.
- Does Cash Workspace check the year off for me?
- You run the checks and confirm each item; Cash Workspace shows statuses and attachments and lets you mark the folder export-ready.
Organizing help — not tax, accounting, or legal guidance
Cash Workspace is a free workspace for organizing invoices, expenses, receipts, clients, and documents. This page is organizing guidance only — not tax, accounting, legal, or bookkeeping guidance. Cash Workspace does not connect to your bank, does not scan or read your receipts for you, and does not move or collect payments. Whether an expense is deductible depends on your situation, so confirm it with a qualified accountant or tax professional.
Tick the year off before it leaves your hands
Start a free workspace and run a year-end checklist so the folder you export is confirmed complete, not just close.